Working

Your VisionScout site will provide the following three options at the top of the screen:

1. Personal Viewer - your own location file database edit and organize photos.

2. Create New Location - to upload new files.

3. Admin - customize your VisionScout features.

a. Home
This is your VisionScout homepage and the first page users will see when they log in. You can customize and edit the features here by using the “Admin” section of your VisionScout.


b. Create New Location
This area allows you to add new location photos to your locations library. Enter this area by clicking on the “Create New Location” tab at the top of the page. .

This is a 2 Step process:
1. Create file ID and info
2. Upload photos

Tip: For faster uploading, first place your photos in a .zip file. Up to 10 individual photos and/or .zip files can be uploaded at once, up to a maximum of 50mb. To zip a file on a Mac simply click on it once, then hold down the control button and select Create Archive of “file name” from the pop up menu. To create a .zip file with Windows use Winzip.

Begin by filling in the required (*) and optional fields to describe the location you wish to add to your VisionScout and then click on “Submit” at the bottom of the page.


Take the following steps to upload the photos of this location to the VisionScout site:

1. On the page that follows, scroll down to “Upload new location media” and click on “Browse”.

2. Locate the file path on your computer of the file you want to add and click on the file nameSelect “choose” button.

3. Repeat the previous step for any other photos or .zip files that you wish to add to the same location.

4. When all photos for this Location have been chosen, click on “Upload Files”. A pop-up screen will appear and show you the status of your upload and when it is complete.

5. You will then be able to view the file of this Location by clicking on “Personal Viewer” at the top of the screen.

Tips
1) You will be able to choose more than one category later on in the editing fields. For the initial upload simply select the category that is most general word to place your location file in.

2) There are a few required fields you must enter to proceed to the next step such as date scouted, nearest city. If you are having trouble proceeding to the next page, check to make sure the required fields have been filled in.

3) Use the “Private notes:” field to enter Family Residence Name, address, phone number, email, etc. In the “Public Notes:” field you may want to include any notes such as past history of filming, experience and any background info on the neighborhood, which will be useful for filming. The information that you fill out in these text fields such as location fee, etc is created for you to have useful and accurate records of your location files.

4) Keywords: “Key words” are what your PIM uses to search the files in your Personal Viewer in the top-right hand search text box. Whenever you assign a photofile to a Category, there will be a number of Key Words that are automatically assigned which are synonyms or words associated with that Category but you can assign additional keywords to that file to help you find it in your database later.

5) When creating a new file’s text info, enter in as many key words as possible that will allow you to find the file in the future such as:
a) Architectural styles i.e. Rancher, craftsman, contemporary,
b) Filmable features i.e. "Bay window", "open plan", hardwood floors
c) Geography i.e. "Hill top", forested, Richmond, "North Vancouver"
d) Descriptive words i.e. "Retro kitchen", 1950s, "New York", "natural light", "high ceilings",
e) Location Manager’s initials
f) Name of job i.e. "Prozac commercial", "huggies ad", "vogue stills shoot",
g) Your own initials.

Once the upload is complete, the file will be situated in Personal Viewer. It will also be listed by category type under the Main Categories heading. (Tip: The orange number indicates how many files exist in that category)


c. Personal Viewer
You can copy files from your Personal Viewer database into any one of VisionNet’s other on-line services such as a Pitch room or a Project room.
This means that they can be edited in a Project room or Pitch Room but the original file will remain intact in your Personal Viewer.


To access this area simply click on the “Personal Viewer” tab at the top of the screen
The following can be done from this screen:

OPEN A FILE
Click on the thumbnail photo.

REORDER PHOTOS
Open the file, then use your mouse to drag and drop the photos in the preferred order –OR-
Click on “Full Page Edit”. Use the handle on the lower left corner of the photo to drag and drop into required order.

EDIT THE INFORMATION ON A FILE
Click on the [E] below a thumbnail photo. On the page that follows, make the required changes and then click “Save” .

UPLOAD MORE MEDIA TO A FILE
Click on the [U] below the thumbnail. On the page that follows, scroll down to “Uploading new location media”. Click “browse”, and select the files you wish to upload from your computer. Then click “Upload files”. A “File Upload Status” box appears, informing you of the time required to upload (top orange bar) and process (bottom orange bar) the photo file.

DELETE A FILE
Tick the box in the lower right corner of the file and click “Delete”.

DELETE A PHOTO
Open the file; Click “Full Page Edit” (bottom left); click on the [X] to delete the photo

DELETE MULTIPLE PHOTOS
Open the file; select the photos to be deleted by ticking the box in the lower right corner of the file and click “Delete Selected”.

ADD YOUR LOCATION FILES TO VISIONNET
market your photos on our public database
Select box in right lower corner of file: click “Submit to Public”. [P (X)] will appear, indicating that the pictures are pending approval from Visionnet. Prior to approval, photos can be withdrawn by clicking “X” next to the photo.
Note: Once photos have been submitted you can still manage contact information by using the Contact Manager in the Admin area of your PIM landsite (see below). However, photos submitted to the public can only be edited by Visionnet Staff.
The advantage to submitting your folder is that then you can choose only certain images from the file to import to a project room as oppose the entire folder from your PIM site.

SUBMIT A PHOTO FILE TO A PROJECT ROOM
Tick the box in the lower corner of the file and click “Copy to Project Room” You then must enter the Project Room Login and Password and click “Copy”.

In Personal Viewer, all files will have a title and file ID # associated with it.

Letter codes underneath file ID have the following functions:

[E] – To Edit a file
[U] - Upload new photos or files
[P (X)] - Pending Approval from VN site administrator once you’ve selected a file to be “publish to main site”.
[RE] – Recall from Published main Location Library
[PUB] – Published in public Location Library (only the site administrator can edit once you’ve published it)
[R] – Rejected from VN site administrator
[F] - Folder Area
[C] – Visible in Client Area


d. Admin
This is the administration area of your PIM site, which allows you to manage the contact information provided for your photos. Enter this area by placing your cursor over Admin at the top of the screen, and clicking on either “Subscription Manager” or “Contacts Manager”.

1. Subscription Manager: This area tracks your PIM room subscription as well as includes an upgrade option for your PIM. Please contact the VisionNet office for more information, 604-734-7994.

2. Backup Manager: This feature allows you to place, on your computers hard disk, any photosets uploaded to our services. By clicking on the lower right hand check box, when you are in the top level of a photoset collection, and selecting “”Request Backup” the selected photoset will be queued for download in the “Back-up Manager”. The “Backup Manager” can be found in the “Admin” section. This will contain a list of items that are being prepared for download and are ready to download.

3. Contact Manager: allows you to create a contact manager that you can link to your location files. Here you can create a contact list that can be automatically linked with your location files. (i.e. The name and number of your contact at the Parks Board or School Board can be quickly attached to any images of Parks, or likewise images of schools or classrooms).

Hint: For residential photo files, select your personal information. This allows you to keep information about the photo file confidential. For photo files such as mountains and parks, select GRVD (you will need to create this as one of your contacts first).

Hint: Any information changed in your “Contact Manager” will change throughout the system. So, a phone number or email can be easily updated throughout your PIM site by changing them for a single file.

Location Professionals

Location Scouts are encouraged to share their work through our on-line locations library, while hiding private addresses and contact information. This is an effective way for scouts to promote their work to peers and potential employers.

For Location Managers, our VisionConnect on-line locations library is simply the most comprehensive and up-to-date solution available on the market. It provides them with a wealth of pre-qualified location files that are searchable 24-hours a day, helping them do their job that much better. And best of all it’s free.

VisionPIM provides every location professional the chance to store 100,000 digital photographs in their own user-name/password protected on-line database. This is a Universally-accessible, private library of their personal location files that they can search through from any computer with internet access.

No more worrying about computer crashes, stolen laptops or growing stacks of CD-ROMs because their files are safely stored and accessible on demand. >>>

VisionNet Inc.

VisionNet has been providing on-line, location-finding services to the local film industry since 2003.

Started by a group of location professionals led by Michael Gazetas, VisionNet has focused on creating internet-based tools that give local filmmakers a competitive advantage by saving them time and money.

VisionNet’s on-line services were re-launched in April 2007 to include the features and upgrades that had been requested by our clients. >>>

VisionScout Overview

VisionScout is a free, password-protected, online, database with storage space for 100,000 photos, which VisionNet has provided to help scouts and other location professionals manage, organize and easily access their location files and photos from anywhere in the world.

VisionScout allows you to build a private library of your own location files, which can be shared whenever you want by copying the files into one of VisionNet’s on-line collaborative tools such as VisionPitch or VisionProject.